Make changes to the name of the project documentation. Can another organization make changes to the design documentation? When a re-examination of the project is required

5.1 Having received the original design and estimate documentation in the archive on the basis of permission to make changes, the production department makes all the changes specified in the permission. The head or chief engineer of the department signs the stamp of changes on all sheets of documentation. The head of the group or the responsible executor approves next to the stamp of changes. The GUI signs the change stamp on the general data sheet.

5.2 The changes made to the original of the attached documents are indicated in the table of changes placed in the title block, and if there is not enough space in the "Sheet" column - to the left of the stamp in an empty space as a note.

Example:

Amendment 1 introduced - l1-5; ten; 20; 16-18

l.17 replaced;

l.25 canceled.

When replacing a sheet of the original, in the table of changes in the first line it is allowed to record only about the last replacement of this sheet (previous changes are not indicated)

5.3 Changes are designated by serial numbers (1, 2, 3, etc.). One change serial number is assigned to all changes that make to the document by one permission. It is indicated for the entire document, regardless of how many sheets it is made on.

When making changes to the attached documents, the numbering of the sections of changes on each sheet begins with 1.1 or 2.1 (where the first digit is the number of the change, the second digit is the ordinal number of the section). Without sequential numbering.

5.4 Changes to the original documents are made by strikethrough, erasure (erasure) or painting in white, while the scanned file of the changed document must be stored in the electronic archive. This takes into account the physical condition of the original.

5.5 A change in an automated document is carried out by replacing (reissuing) the entire document as a whole or its individual sheets (pages), as well as adding or excluding individual sheets.

It is allowed to make changes to this document by hand in accordance with GOST R 21.1101-2009 (clauses 7.1.3.5-7.1.3.14) and DSTU B А.2.4-4: 2009 (clauses 8.5.2-8.5.11).

When making changes in the general data sheet in the "Note" column, it is not allowed to go beyond the boundaries of the table.

Example:

5.6 When making changes to the sheets of the main set of working drawings in the list of working drawings of this set on the general data sheets in the column "Note" indicate:

a) when making the first change - “Amendment. 1 ", subsequent changes - \u003d additionally successive numbers of changes, separating them from the previous ones with a semicolon;

Example:

b) on the replaced sheets with the change number - "(Deputy)";

Example:

Rev. 1 (Deputy)

c) on canceled sheets with the change number - "Canceled";

Example:

Rev. 1 (Canceled)

d) on additional sheets with the change number - "(New)";

Example:

Rev. 1 (New)

5.7 If additional sheets are included in the main set of working drawings, then successive serial numbers are assigned to them and recorded in the continuation of the list of working drawings of the corresponding main set.

Numbers and names of canceled sheets in the list of working drawings cross out . If there is not enough space in the list of working drawings for recording additional sheets, the continuation of the list is transferred to the first of the additional sheets. At the same time, at the end of the list of working drawings, placed in "General data", make the entry: " Continuation of the statement, see sheet (sheet number) ", and a heading is placed above the statement on an additional sheet: "List of working drawings of the main set (Continued)".

When changing the names of sheets, make the appropriate corrections in the column "Name". Corrections in the column "Name" are not counted as an area of \u200b\u200bchanges, but taken into account as a change area in the drawing itself

If the sheet is replaced (the name of the drawing has been changed), the new name of the drawing is indicated in the column "name" (without striking out)

In the column "note" - amendment 1 (deputy).

5.8 When making changes to the attached documents, including when completing additional and cancellation of previously executed attached documents, make corrections to the "Attached documents" section of the list of reference and attached documents of the corresponding main set of working drawings - similar to clause 5.6.

Example:

When replacing reference documents in working drawings, corrections are made to the corresponding section of the list of reference and attached documents.

5.9 The change table indicates:

a) in the column "Change." - serial number of the document change;

b) in the column "Qty. uch. " - the number of changing areas of the image on a given sheet within the next change;

c) in the column "Sheet" - on the sheets issued instead of the replaced ones - "Deputy", on the sheets added again - "New."

d) in the column "Doc." - designation of permission;

e) in the column "Forgery." - the signature of the person responsible for the correctness of the amendment (the signature of the employee performing the standard control is affixed to the field for filing the sheet);

f) in the "Date" column - the date of the amendment.

When replacing all sheets of the original (at the next serial number of the document change), on the first sheet in the column "Sheet" indicate "All". In this case, the table of changes on other sheets of this original is not filled out. In other cases, a dash is put in the "Sheet" column (at the request of the Customer, "Zam." Is put).

5.10 In change tables on general data sheets do not take into account corrections made in the general data sheet in connection with the introduction of changes to the sheets of the main set and attached documents.

When changing the total number of sheets, the area of \u200b\u200bchanges is not affixed.

Example:

5.11 Significant changes in text documents are made in one of the following ways:

Replacing all or individual sheets of the document;

Issue of new additional sheets.

When changing the originals of text documents, it is allowed, when adding a new sheet, to assign it the number of the previous sheet with the addition of the next Arabic numeral, separating it from the previous point.

Example - 3.1

In this case, the total number of sheets is changed on the first sheet.

In text documents containing mostly solid text, it is allowed, when adding a new paragraph, to assign it the number of the previous paragraph with the addition of the next lowercase letter of the Russian alphabet, and when canceling the paragraph, keep the numbers of subsequent paragraphs.

5.12 When making changes to text documents, the table of changes is filled out on sheets (sheet):

Title Deeds;

The first (capital) of the new original, made as a whole to replace the old one;

Changed;

Released instead of replaced;

Added again.

To register changes in the text document as a whole (including in the estimate documentation) on its title page, when making changes, place a table for registering changes in the form shown in Figure 5.1.

Figure: 5.1 Change registration table (title page)

*Note:

1 In the columns of the table of registration of changes indicate:

In the column "Change." - serial number of changes to a document or volume;

In the column "Sign." - signature of the person responsible for the correctness of the amendment;

In the "Date" column - the date of the change.

2 The number of lines can be increased if necessary.

3 If there is a cover in the volume (document), the table of amendments is also placed on the cover.

5.13 When canceling or replacing sheets of the original document, all canceled sheets are stamped "Canceled". (If the sheet is replaced, indicate which sheet is replaced: rev. 1 (deputy))

5.14 When making changes with a large number of changed sections, as well as in other justified cases in accordance with GOST R 21.1101-2009 (DSTU B A.2.4-4: 2009), it is allowed to replace the original drawing with a new drawing made in an automated way. In the modified drawing, all previous and last changes in the drawing are preserved and must be drawn up in accordance with the specified DSTU (GOST). The replaced drawing reflects the last state without specifying areas.

5.15 The general data sheet is not replaceable. Except for loss or wear and tear. In case of physical wear or loss of the general data sheet

restoration from the electronic version of the original is allowed.

5.16 Changes to the estimate documentation are carried out by replacing the entire document. The previous estimate is canceled, while in the general data sheet the name of the new estimate is indicated with the note “New”.

Example:

List of reference and attached documents

*Note.The column "Note" indicates the serial number of the change in the documentation.

5.17 The archive contains the last drawing with the index "Zam." and all previous drawings with the same designation and stamped "Canceled". All changes made to the original working documentation are made in the electronic copy of the project, which is stored in the archive of the Institute.

5.18 On the general data sheet, after the general instructions (or in any free space), indicate the reason for each change. (the change area is not

affixed).

The reason for the change is not a general guideline.

5.19 The developed questionnaires (OL), specifications are submitted to the archive according to the general data sheet of the set of working documentation. (With PSO)

Changes to the OB are made in accordance with the current procedure (see clauses 4.1 - 4.5 of this STP). Changes must be made by strikethrough. Is prohibited make changes in the OL with a mark "Deputy." .

On the general data sheet in the Table "List of referenced and attached documents" in the "Note" field, the ordinal number of the change in the documentation on the general data sheet is indicated (see. Example). The questionnaires also indicate the serial number of the change according to the general data sheet, provided that there are no earlier changes on the questionnaires.

If changes were previously made to the OB and sent to the Customer, then the serial number of the changes to the questionnaire remains in the stamp of the OB, while the serial number of changes according to the general data sheet is indicated in the PSO.

Example:

*Note:Amendment 3 - serial number according to the general data sheet (there were no changes in the OB earlier.)

Denis, help me figure out the following situation. In the process of developing project documentation, the designer does not just draw drawings. The designer is very active in communicating with the Customer's experts and with the designers of the manufacturing plants. Both informal and formal. Those. submits the documentation for approval with the covering letter, responds to comments, makes amendments, sends the documentation again with a covering letter, etc. to the bitter end, until they agree on each document being developed.
Our administration insists to include in the drawings, both at the stage of design documentation and at the stage of working documentation, a document revision table similar to the revision table from ISO 9431, which contains the columns “revision number”, “revision description”, “date” and “ signature ", referring to the fact that" the customer wants to see. " There is a fear that with this formulation of the question there will be a lot of confusion between changes and revisions, moreover, there will be confusion with the numbering of changes and revisions. Until when will there be revisions, and from what changes? Again, the question arises about accounting for revisions? Those. whether revision accounting is implemented or not - the exchange "without archive" is in any case. It is also impossible to put a change number without submitting it to the archive. Explain in the same way what is being archived and at what stage? We now have the following: The developed project documentation bypassing the archive is sent for examination, then, according to the comments of the examination, corrections are made to it, and having received a positive expert opinion, the documentation is handed over to the archive and sent to the customer. (Until this moment, the table of changes placed in the stamp is not filled in). Then comes the stage of working documentation. Drawings in the development process again walk from the designer to the customer back and forth, at this moment the administration is invited to fill in these very revision tables. Further, the ready-made set of working documentation agreed by the customer is handed over to the archive and sent to the customer. And when the customer, during construction, asks to make some changes to the working documentation, we begin to fill in these tables of changes. We do not have a clear and unified understanding in what period of time it is necessary to make these changes, what and at what point should be submitted to the archive. There is a desire of GUIs to simply bypass the archive, get out of the situation, filling out revision tables of the ISO 9431 type and submit to the archive only the final version of the approved document. I would be very grateful if you could describe in detail the correct process and the legality of using the revision tables. Sincerely, Elena.

Note, for example, that the quality manual should be a separate document. The system can be developed when the management provides documented procedures. For a small organization, it might be more appropriate to include the main or all of the system documentation in one manual. Depending on the size and complexity of the organization, it may also be more appropriate to combine documents describing the sequence and interaction of processes with documented procedures describing the system.

the Russian Federation Information material

PKO-2010.3 Guidelines for the implementation of GOST R 21.1101-2009 in terms of the rules for making changes to the working and design documentation submitted to the customer

set a bookmark

OPEN JOINT STOCK COMPANY

TYAZHPROMELEKTROPROEKT

SCIENTIFIC RESEARCH DESIGN AND DESIGN INSTITUTE

GUIDE
on the implementation of GOST R 21.1101-2009 in terms of the rules for making changes to the working and design documentation transferred to the customer

PKO-2010.3

Chief Engineer of the Institute V.D. Astrakhan

Other combinations are of course possible. Please note that the length of the required documentation depends on the following.

The size and type of organization.
The complexity and interaction of organizational processes.
The competence of the people of the organization.

Organizations can use any form or means of communication for Quality Management System documents. This means that the quality manual, documented procedures and other system documents can be published in the way the organization chooses; there are no restrictions.

Head of PKO A.A. Komissarov

This manual was issued to replace PKO-2008.3

PKO-2010.3-3. General Provisions. Permission to make changes

1. General Provisions

1.1. The manual determines the procedure for applying GOST R 21.1101-2009 in terms of the rules for making changes for the electrical part of the working and design documentation.

However, when choosing the form of documentation, it should be remembered that the conditions of section 3 regarding the control of documents must be observed. It may contain as well as links to more detailed documented procedures. The guide should be helpful in facilitating the understanding of the Quality Management System. The organization should not be constrained by the specific format of the content of the manual. The format and content should be designed to describe the actual functioning of the organization's Quality Management System.

1.2. A change in a working document previously provided to the customer is any correction, deletion or addition of any data to it without changing the designation of this document.

The designation of a document may be changed only if the same designation is erroneously assigned to different documents or an error has been made in the designation of the document.

Pay attention to the difference in backlighting. The documents included in the Quality Management System must be controlled to ensure that the correct requirements are in place. Control over documents should include a number of specific activities. Prior approval is required to ensure the adequacy of the documents. The written workflow procedures should indicate how the approval is performed. Many organizations find it important to include an internal document review process carried out by all affected parts of the organization in the pre-release preparation process.

Changes to calculations are not allowed.

If a document change is unacceptable, a new document with a new designation must be issued.

Any change in a document that causes any changes in other documents must be simultaneously accompanied by the introduction of appropriate changes in all related documents.

Requires critical review, update and re-approval as necessary. Some organizations are setting up systems to ensure that documents are scanned regularly and periodically to ensure continued suitability. The requirements do not state that critical analysis is programmed or periodic, but only that it occurs as needed. If the documentation system is active and your documents are used on a daily basis, this will only be sufficient for critical reviews when there is a real need for change.

Changes are made to the original document.

Simultaneously with making changes to the original document, it is necessary to make exactly the same changes to the electronic version of the modified document stored in the archive.

2. Permission to make changes

2.1. Amendment of the document is carried out on the basis of a permission to make changes (hereinafter referred to as a permit), drawn up in accordance with Form 9 (see sheet 4) and 9a (see sheet 5).

Each organization should define a critical review, revision and reapproval process that suits its own needs. Controls are necessary to ensure that correct document views are identified and accessible, in terms of use, including controls to prevent the unintended use of obsolete documents. Many organizations have used computerized processes to track ongoing document changes. Methods are also needed to ensure that documents remain legible, retrievable and easily identifiable.

The permission is approved by the head of the department.

2.2. Permission is the basis for obtaining original documents for making changes to them.

2.3. Changes for each document (for example, the main set of working drawings, specification of equipment, products and materials) are issued with a separate permit.

It is allowed to draw up one general permission for changes made simultaneously to several documents, if the changes are interrelated or the same for all the changed documents.

Controls should cover documents of external origin such as standards and specifications for industry and consumers. A record is a special type of document that has its own management requirements. Records are documents that indicate the performance of an activity or event. They are also used to provide information about the status of a product. While other types of Quality Management System documents indicate what needs to be done, records indicate what has already happened.

2.4. In the columns of permission indicate (for an example of design, see sheet 6):

a) in column 1 - designation of the permit, consisting of the serial number of the permit according to the permit registration book (see sheet 7) and hyphenated the last two digits of the year of registration of the permit.

As with the documented procedures, there was also a shift in emphasis on documentary requirements. The organization should identify the records to be retained along with the retention period of each record. Many organizations do not have long retention periods, but only provide normal recording of records. In these cases, the documented procedure can be quite simple, containing a matrix with the necessary information. Other organizations have long retention periods, meaning long-term indexing and retrieval of records from files that are missing.

Example - 15-10

b) in column 2 - designation of the document to which the change is made;

c) in column 3 - the name of the enterprise under construction, building (structure);

d) in column 4 - the next serial number assigned to changes that are made to the document by one permit. It is indicated for the entire document, regardless of how many sheets it is made on. The serial numbers of the changes are indicated in Arabic numerals;

In all cases, controls must be appropriate to the circumstances and the required shelf life. It is also necessary to determine the protection and retention conditions required for the stored records. It is especially important for the organization to consider how this will be affected if records are lost or destroyed. For many non-critical records, regular file storage can be used. Critical records must be protected from possible fires and other damage. Provision should be made for backups of records stored on magnetic media and for adequate backup protection.

e) in column 5 - the numbers of the sheets of the document to which changes are made;

f) in column 6 - the content of the change in the form of a text description and / or graphic image, indicating the reason for the change;

g) in column 7 - the code of the reason for the change in accordance with the table;

i) in column 8 - additional information;

j) in columns 9 ... 11 - the names of the persons signing the permit, their signatures and the date of signing;

2. A change in a document executed in an automated way is carried out by replacing the entire document as a whole or its individual sheets, as well as adding or excluding individual sheets.

It is allowed to make changes by handwriting.

Summary of the drafting and approval process

Overview: This chapter complements section 4.. The development process is opened by a decision of the Cabinet of Ministers, allowing the drafting of a bill in accordance with its instructions.

If one or more sheets of the original are replaced or added, then the inventory number assigned to the original is retained on them.

When replacing all sheets of the original, a new inventory number is assigned to it.

4. After making changes, images, letters, numbers, signs must be clear, line thickness, size of gaps, etc. must be performed in accordance with the rules stipulated by the relevant ESKD standards.

The Legislation Section of the Legislative Services Branch of the Ministry of Justice is responsible for drafting all government bills. It is composed of legal advisers specializing in drafting legislation, supported by other members of the Directorate, in particular the Legal, Legal Review and Informatics departments, as well as the satellite office in the Ministry of Finance, responsible for the development of financial projects.

Each bill is drafted by a team of two lawyers from the Legislation Section, working in parallel with the French and English versions. Neither version is subordinate to the other. The joint project also takes bijuralism into account, as each lawyer usually studies either common law or civil law. One of them is primarily responsible for communicating with project managers and managing administrative tasks. The finance department may wish to consult with other departments on the bill.

5. Resizable, words, characters, labels, etc. cross out with solid thin lines and add new data next to it.

6. When the image (part of the image) changes, it is encircled with a solid thin line, forming a closed contour, and crossed out crosswise with solid thin lines in accordance with Figure 3.

A new image of the changed area is performed on a free margin of the sheet or on another sheet without rotations.

7. Variable, canceled and additional areas of the image are assigned a designation consisting of the serial number of the next change in the document and through the dot of the serial number of the changed (canceled, additional) image area within this sheet. In this case, the designation of the change of the replaced image is assigned to the new image of the changed area.

If a new image of the changed area is placed on another sheet, then the change designation assigned to it is saved and is not taken into account in the change table of this sheet.

8. About each change, including about the change corrected by erasure (washout), outside the image, the change designation is applied in the parallelogram in accordance with Figure 1. A solid thin line is drawn from the parallelogram to the changed area.

9. Adjusted sizes, words, signs, inscriptions, etc. that are closely spaced from each other. encircled with a solid thin line forming a closed contour, without striking out in accordance with Figure 2.

10. If a new image of the changed area is placed on another sheet, then the number of the sheet on which the new image is located in accordance with Figure 3 is also indicated for the changed image.

11. Above the new image of the changed area, the designation of the change of the replaced image is placed in the parallelogram, and in the case of the parallelogram, indicate: "Instead of the crossed out".

If a new image of the changed area is placed on another sheet, then with a parallelogram indicate: "Instead of the one crossed out on the sheet (number of the sheet on which the replaced image is located)" in accordance with Figure 4.

12. If a new image of the changed area is placed near the replaced one, then they are connected by leader lines with a change designation in accordance with Figure 5.

Above the additional image, the designation of the change is placed in the parallelogram, and in the case of the parallelogram, indicate: "Addition" in accordance with Figure 6.

13. When the image (part of the image) is canceled, when the change is indicated, indicate: "Canceled".

14. When making changes to the sheets of the main set of working drawings in the list of working drawings of this set on the general data sheets in the "Note" column indicate (for an example of design, see sheet 11):

a) when making the first change - "Amendment 1", subsequent changes - additionally the successive numbers of changes, separating them from the previous ones with a semicolon.

Example - Amendment 1; 2; 3

b) on the replaced sheets with the change number - "(Deputy)".

Example - Amendment 1 (Replacement)

c) on canceled sheets with the change number - "Canceled".

Example - Amendment 1 (Canceled)

d) on additional sheets with the change number - "(New)".

Example - Rev.1 (New)

15. If additional sheets are included in the main set of working drawings, then they are assigned successive serial numbers and recorded in the continuation of the list of working drawings of the corresponding main set.

If there is not enough space in the list of working drawings for recording additional sheets, the continuation of the list is transferred to the first of the additional sheets. At the same time, at the end of the list of working drawings, placed in the "General data", they make an entry: "For the continuation of the list, see sheet (sheet number)", and above the list on an additional sheet, place the title: "List of working drawings of the main set (Continued)" ...

The numbers and names of the canceled sheets in the list of working drawings are crossed out.

When changing the names of sheets, make the appropriate corrections in the column "Name".

16. When changing the total number of sheets of a document on its first sheet in the title block, make appropriate corrections in the "Sheets" column.

17. When making changes to the attached documents, including the execution of additional and cancellation of previously executed attached documents, make corrections to the section "Attached documents" of the list of reference and attached documents of the corresponding main set of working drawings.

When replacing reference documents in working drawings, corrections are made to the corresponding section of the list of reference and attached documents.

18. When completing additional and cancellation of previously completed basic sets of working drawings, corrections are made to the list of basic sets of working drawings.

19. Changes made to the original are indicated in the table of changes (see.

In contact with

Recently, more and more developers are faced with the need to make adjustments to the project documentation. The situation is complicated by the fact that the papers have already been issued to the customer, approved and accepted for work. How to act in such a situation? What are the features of making changes? What "pitfalls" are possible in the process of implementing the task? Let's consider these nuances in more detail.

According to the legislation, the procedure for canceling, replacing or making adjustments to project documentation is regulated by DSTU B А.2.4-4: 2009. The initiator of such procedures is the customer. It is he who makes the preliminary decision on the need for adjustments due to the appearance of other options for design solutions or in the event of changes in the legislative sector. Moreover, the introduction and execution of such works is the task of the designer. After completing all the procedures, appropriate adjustments are made to the register.

The situation related to changes in the TNLA deserves special attention. In this case, the project documentation cannot be corrected. In addition, making changes is not necessary in the following cases:

With a decrease in the cost of construction work, provided that the technical and economic parameters of the structure remain unchanged.
In the case of making adjustments to the conditions for the construction of the facility, which do not affect the increase in the overall terms of construction work and the final estimate. At the same time, there remains a requirement associated with maintaining the safety of the facility at all levels - fire and environmental.
When the customer or developer replaces materials due to the respective bidding results. Here, it is not necessary to make changes if the mentioned adjustments do not affect the safety of the facility, as well as the conditions of workers from the position of labor protection.
In the case of acceptance of the structure into operation, provided that the procedure for the construction of the object was fully observed.

"Pitfalls" of making changes to the project

Despite the transparency of legislative norms in the field of drawing up and approving project documentation, questions regarding the changes still remain. The main reason is imperfection in another sector (sanitary legislation). In this regard, the developer is not always able to obtain papers confirming the compliance of the rebuilt or reconstructed structure with the requirements of technical documentation and technical regulations.

The Civil Code of the Russian Federation (part 7, article 52) stipulates that the parameters of the structure can be adjusted only on the basis of changes made to the design documentation. In this case, the finished documents must be approved by the customer or the developer responsible for the work. In addition, the amendments made should not run counter to the current legislative norms, technical regulations and existing documents in the field of standardization.

But the cases are different. For example, adjustments made to design documentation often do not violate the requirements, but lead to problems in the process of putting a structure into operation. Recently, such cases have arisen more often and cause problems for customers and developers.

As an example, it is worth considering the option of building a boiler room. According to the legislation, the area of \u200b\u200bthe sanitary protection zone has not been established for such structures. In this case, the installation of such structures is carried out only if there are appropriate justifications. In particular, the level of air pollution and the general impact on the atmosphere lends itself to calculation. As a result, a decision is made on the relevance of such works.

Let's say a developer has received a positive decision of the expertise in relation to project documentation and permission to build an object, for example, a large retail facility. In the future, he decides to change the already finished project and add a boiler room, which was not foreseen at the initial stage. In this case, the developer aims to reduce the cost of operating the facility, raise income and reduce the cost of paying for electricity.

The first stage in this case is the visit of the inspection body. The inspector of the building supervision in the process of checking finds out that there are residential buildings around the newly built object. Despite the fact that the boiler house does not have its own sanitary zone, the overall sanitary protection zone for the facility being built is decreasing. From this point on, problems begin for the developer, who is forced to go to the authorities and look for specialists who are ready to perform calculations in relation to ambient air pollution.

On the one hand, the requirements of the legislation have been complied with, and on the other, there are no guarantees of the absence of a negative impact of the newly built structure on the environment. In such a situation, additional calculations and their provision to the relevant authorities cannot be dispensed with.

It would seem that it is enough to take everything into account at the design stage, and the mentioned problems with resolution and changes could be avoided. But the world is so dynamic that it is often impossible to keep up with new requirements and innovations. Every day something new appears in the sector of demand, legal requirements, preferences of potential customers and so on. In this regard, it is necessary to make adjustments after passing the examination of the project documentation and obtaining permits.

This example is just one of the options. In practice, there are many such situations, and each of them requires an individual approach. This is why it is important to take action quickly and take legal requirements into account when deciding on changes. Ideally, it is desirable to make edits when designing a project. The downside is that in reality this is not always possible.

How to make changes to the project: the algorithm of actions

The procedure for making adjustments to the project documentation looks like this:

1. Obtaining permission to make changes. This work is handled by the service that plans the edits, and the planning team is responsible for the approval. Here you will need to fill out a form, which indicates the number, a sheet where adjustments are made, their content and notes (if necessary). After filling out the form, it remains to obtain a permit number (it is established by an employee of the archive, where the documents are stored).

There are some nuances when filling out this part. So, the serial number of the adjustment is written in the change column. In the "Sheet" column - sheets in which changes are made. The code is indicated separately (one of four options):

"1" - document improvement.
"2" - adjustment of norms and standards.
"3" - changes due to additional requirements from the customer.
"4" - elimination of errors.

In the first three cases, when filling out the "Content" sector, it is required to indicate what the edits are related to (for example, based on the customer's letter). In the latter case, there is no need to prescribe additional information.

Special attention should be paid to the "Notes" column. Here, as a rule, the need for adjusting the estimate may be prescribed.

2. Corrections are made to documents.

3. On old drawings, the main stamp is crossed out and another one is installed - canceling.

4. A note is written on the new documents confirming the cancellation of the old sheet.

Thus, making amendments to the documentation is a procedure that requires a certain approach and knowledge of the legislation. If such a need has arisen, then it is recommended to perform the work immediately and taking into account the current rules. Otherwise, there may be problems at the stage of passing the examination and putting the object into operation.

Changes to the project documentation that has passed the examination, may be required due to various reasons. At the same time, in some cases, repeated expert work on a project is mandatory. All questions and nuances of making changes to the project documentation and conducting an examination a second time, we will consider in this article.

Changes to design documentation and re-examination

Making adjustments to the project documentation after receiving a positive expert resume is a fairly common situation. So, paragraph 7 of Art. 52 of the Urban Planning Code directly prescribes to make appropriate corrections to the project if, during the development process, discrepancies in the parameters from the theoretical data of the design documentation were found. Otherwise, discrepancies in the data of the project and the parameters of the actually built object will not allow subsequently issuing documents for the building.

In accordance with paragraph 15 of Art. 48 of the same code, after making adjustments to the project documentation before its approval, the developer or customer must send the project for examination. However, paragraph 3 of Art. 49 contains some exceptions and states that expert work on project documents is not required if:

the revised project documentation has already passed the examination and received a positive resolution on the results;
the amendments made to the draft did not affect the structural and other characteristics of the facility's reliability and safety;
the adjustment of the project did not lead to an increase in the construction estimate.

The same thing, only from a different point of view, is also stated in paragraph 44 of the Government Decree of 05.03.2007 No. 145. This provision of the Resolution prescribes to re-send for expert analysis the modified project documentation, which received a positive expert opinion earlier, if the amendments concerned technical solutions affecting the structural reliability and safety of the capital construction object.

At the same time, in clause 44 of Resolution No. 145, the customer or the developer has the choice to undergo a re-examination of the revised project, if the essence of the modification allows the re-examination not to pass. That is, in this case, the customer or developer can, at their own request, undergo the examination of the design documentation again.

When is a re-examination of project documentation required?

An expert analysis of project documentation is initially carried out in order to obtain a permit for the construction of an object and start the actual construction with the fulfillment of all legislative and bureaucratic requirements.

But there are situations when, after passing an expert study, a second examination is required.

Don't know your rights?

First of all, this situation arises in the event of a negative opinion on the project. The goal with this option for a repeated expert analysis of the project is obvious - to obtain a positive resolution for issuing a building permit. Therefore, customers are interested in the earliest possible introduction of all the necessary amendments to the project documentation, which are indispensable for the approval of the experts.
The need for re-examination due to changes in project documentation in the form of:
- development of additional sections;
- adjustments or significant additions;
- significant changes in the project.

Thus, it can be seen that in any case, the need for one more examination of the project documentation arises due to the introduction of changes into it. Only in the first version, these changes are forced, due to previous errors or inaccuracies that resulted in a negative expert opinion. In the second case, the amendments are voluntary, due to some external circumstances or adjustments to the project associated with the objective application of theoretical data in the practical construction of a particular facility.

The list of changes affecting the safety of the capital construction object

So, the most important question that needs to be resolved by a developer or a customer who makes adjustments to the project documentation that has passed a positive examination: do the changes being made relate to technical solutions that affect the structural reliability and safety of the facility? That is, in fact, to draw a conclusion about the need for another expert analysis of the project documentation.

By order of the Ministry of Regional Development of Russia No. 624 dated December 30, 2009, the List of types of work affecting the safety of capital construction projects was approved. The document is quite detailed and therefore voluminous. The types of work are divided into 3 sections:

on engineering surveys;
for the preparation of project documentation;
for construction, reconstruction and overhaul.

In addition, a significant part of the types of work within their section are divided into subspecies. So, for example, preparatory work for construction, reconstruction and overhaul (clause 2, section 3 of the List) includes 4 subspecies:

dismantling / dismantling of buildings, walls, floors, stairs, etc .;
construction of temporary roads, sites, engineering networks and structures;
installation of rail crane tracks and foundations of stationary cranes;
installation and dismantling of inventory external and internal scaffolding, technological waste chutes.

Such a detailed listing avoids any doubts about the involvement of the amendments made to the draft in the adjustment of the work affecting the safety of the capital construction object, and therefore in the need for another examination of the project.

The procedure for re-examination

In accordance with clause 44 of Resolution No. 145, re-examination can be carried out an unlimited number of times (2 or more). At the same time, each subsequent examination is carried out in the order that is provided for by the legislation for the initial state examination. Meanwhile, experts will evaluate:

that part of the project documents to which the edits were made;
compatibility of the modified part of the project with the rest of the project documentation, on which the expert analysis was previously carried out.

Thus, for the re-examination, the customer must provide a package of documents according to the list specified in clause 13 of the Regulation approved by Resolution No. 145, including:

Application for examination.
Design documentation that received a positive expert opinion earlier.
A copy of the positive opinion.
The task for making adjustments to the project documentation.
Information on the amendments made to the draft.

It should be borne in mind that the project can be considered in the re-examination as a whole, if since the moment of the initial or last re-examination, amendments have been made to the legislation affecting the results of the state examination.

Changes in case of negative examination of project documentation

If the project documentation received a negative conclusion based on the results of the experts' work, then in paragraph 10 of Art. 49 of the Urban Planning Code, 2 solutions are proposed:

Apply to the Ministry of Regional Development or the court and try to challenge the results of the expert opinion.
Pass a re-examination, after eliminating all the indicated deficiencies.

In practice, since experts rarely make mistakes, and court proceedings are not cheap and time-consuming, it is easier and more effective to amend the draft based on comments and pass the examination again. Moreover, the Regulation on the conduct of the examination, approved by Resolution No. 145, contains a rule that allows not to return the documents submitted for examination in paper form to the applicant, if the comments that caused the negative conclusion are eliminated, perhaps without returning the documentation. In this case, the applicant is given a certain period to eliminate the shortcomings, after which he must submit to the expert organization that part of the project documentation that has undergone changes and a certificate describing the amendments made.

Thus, the revised project documentation requires a re-examination, both without fail and at the request of the developer. At the same time, it is very important not to miss the moment, correctly assess the changes made to the project documents and conduct a re-examination, if required by law, otherwise there may subsequently be great difficulties with the documentary registration of the constructed object.

the Russian Federation Information material